Electronic time tracking systems become mandatory
As of 1 July 2024, an EU requirement takes effect obliging all companies to have an electronic time tracking system in which daily working hours can be recorded.
What must the time tracking system be able to do?
Requirements for the electronic system
The requirement is intended to ensure that the applicable rest-time provisions are observed and that the rules on maximum weekly working hours are followed.
The system must be objective, reliable and accessible. In addition, you must be able to record at what time of day the work was performed. This information must be kept for 5 years.
The rules do not apply to everyone
The following are exempt from the rules:
Self-organising employees, defined as employees who themselves decide when and how the work is to be performed. (These employees must have a new contract stating that they are self-organising.)
Employees who will often themselves be members of management with significant authority to make independent decisions.
Employees who have a significant degree of freedom and independence in the performance of their work.
Working time registration policy
The company's policy on working time registration must be clear, unambiguous and thorough. It must inform employees about what counts as working time and what does not, as well as what must be recorded, when and how.
It is the employer's duty to monitor and check the time records to ensure that the rules are complied with, that the data is correct, and that employees are not at risk of exceeding weekly and daily rest-time limits. The employer must also be able to document that the necessary measures have been put in place so employees comply with the rules of the Working Time Act and the Working Environment Act.
Fines for violations
The price of failing to comply with the rule on a maximum working week of 48 hours is between DKK 25,000 and 50,000. A digital time tracking system is therefore money well spent.
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Get a simple time tracking system via HRM Nordic Masterdata
With HRM Nordic Masterdata, you can add a simple time tracking system – so you easily comply with the new requirements and keep employee data in one place.