Do you know about the General Data Protection Regulation?

Get the full overview of the General Data Protection Regulation on this page. Read how our HR system can handle and store all personal and employee data.

EU 2018 General Data Protection Regulation

The new General Data Protection Regulation has been officially adopted in the EU, and will enter into force in Europ on 25 May 2018. It replaces the old Data Protection Directive from 1995 as much has happened since then on the digital front.

The General Data Protection Regulation intends to create more transparency and access to the data and information a company stores about a given employee or user. This means far greater demands on companies’ way of handling and storing the employee data that they have lying around.

Who is affected by the General Date Protection Regulation?

You are covered by the General Data Protection Regulation as soon as you store any kind of data about an identified or identifiable natural person. Personal data includes, for example, name, address, telephone number, e-mail, employee number, references, photos, etc.

It will be important for virtually all Danish companies that in one way or another work with or store personal and user data, including companies that register information about their employees.

Significantly changes

Significantly higher fines

Fines of up to 4% of global annual group turnover can be issued for companies and for others up to 20,000,000 euros.

Stricter documentation requirements

Businesses and public authorities must be able to document that they comply with the rules of the regulation.

Declaration of consent

Employees and users must clearly know what data is stored on them in the company and what they want to use it for.

Duty to notify

Notifications must be made to the supervisory authorities within 72 hours and in certain cases to the persons concerned in the event of a breach of data security.

Data protection officer

Public and certain private companies must appoint a data protection officer (a so-called DPO). It can be either an employee or an external person.

Put the data in system

So how do you as a company ensure that you comply with the EU’s stricter data regulation, and avoid the significant fines if the legislation is not complied with?

One thing is certain; many companies are affected by the stricter requirements, and there will most likely be a need for adaptation in all affected companies. More and more companies are prioritizing digitizing employee data and putting these in an online cloud-based system, to prevent physical copies from disappearing, and data can always be displayed if desired by the employee.

HRM-Nordic Employee Center

Employee Center is an online employee database that ensures proper handling and storage of employee data in accordance with the new Personal Data Regulation.

The system is divided into several user levels, where it is defined who has the rights to view, edit and create information on employees. In primarily medium-sized and large companies, the information can be used actively to find specific competencies and experiences in the organization.

Comply with the Personal Data Ordinance

Tailor-made data fields

Employee access to MyPage

Easy, fast and responsive design