Åbenhed, integritet og ansvarlighed

A whistleblowing scheme is more than just a duty.

It's a legal requirement for all companies with more than 50 employees, but it also makes sense for you as a small business to have one.

Spot problems before they get out of hand

A whistleblower scheme is also good business

A whistleblowing scheme is a powerful tool to detect problems in your company before they develop and address them immediately.

A valuable opportunity for you

Your employees are given the opportunity to report any issues anonymously.

Frequently asked questions

Don't we risk getting many unwarranted reports if the whistleblower can choose to remain anonymous?

A potential whistleblower will perceive the possibility of 100% anonymity as reassuring, which in many cases contributes to the whistleblower submitting their report.

Why do I as a user need to create a minimum of two contacts on the whistleblower portal?

It is important that you provide two contact persons. In the event that one of the contact persons is affected by a report, the other contact person will be involved.

is it possible to purchase additional contacts?

Yes, it does. In large organizations, it can make sense to have a larger number of contacts. This is partly to minimize the burden and partly to better avoid conflict of interest, but also if there is a need for multiple contacts to be involved in the same case.

Is a whistleblower scheme really necessary?

A whistleblowing scheme helps strengthen trust and transparency in an organization, allowing it to be proactive rather than reactive with the reports received through the whistleblowing scheme and can help bring management closer to the business.
At the same time, an EU directive makes it a legal requirement for all organizations with more than 50 employees to have a whistleblower scheme.

why can't we report cases via email or phone?

We have chosen to offer this form to ensure the highest degree of security and anonymity for the complainant. At the same time, we ensure, through an independent external lawyer, that investigations can be conducted and maintain a safe and protected dialog with the complainant as well as your contact persons without the risk of incorrectly sharing personal data or other confidential or sensitive information.

is it necessary to make its whistleblower portal accessible to the public?

As an organization, you can choose whether you make your whistleblower portal accessible via a restricted intranet or an open website.

As a starting point, we recommend making the whistleblower portal available on the organization's website via HRM-Nordic so that, for example, business partners can use the system.

when is the contact person in the organization informed that a case has been created in the whistleblower portal?

The contact persons will be able to see that a new report has been created via HRM-Nordic as soon as the whistleblower has reported it in the Whistleblower Portal. However, it will not be possible to access the case until the lawyer has investigated the case and assigned it to one of the contact persons. The other contacts will not be able to access the case if the case is assigned to another contact, but they can see that there is a report.

what overview of cases does the whistleblower portal provide?

The whistleblower portal gives the associated contact persons in the organization an overview of the number of reports in total and by category, the number of reports per month, and the average processing time per report. In addition, each case handler can see the number of cases they have been assigned.

security - anonymity - whistleblower portal?

The whistleblower portal ensures that the whistleblower can remain anonymous. When a report is made, the system generates a randomized password that must be used to access the case later. Neither the lawyer nor the organization that makes the whistleblower portal available to employees etc. can see who the whistleblower is unless the whistleblower chooses to report or change their status to "Confidential", giving the lawyer access to the whistleblower's contact information.
All communication is encrypted (HTTPS). User access for case managers at the lawyer and contacts at the organization is protected with two-factor validation.

how much does it cost to set up a whistleblower portal?

It costs DKK 9,600 excl. VAT per year to have the whistleblower portal at HRM-Nordic. The price includes set-up, access to the whistleblower portal and a document package containing policy, personal data policy, GDPR list, poster for internal awareness and the initial assessment of whether reports fall within or outside the scope of the whistleblower scheme.
The actual case handling for a case that falls within the scope of the whistleblower scheme is settled according to time spent with the lawyer.

how do I set up a whistleblower scheme for my organization?

The set-up is done digitally here on the website. You write to us and we'll set it up quickly - within 48 hours the scheme will be ready for you.
Along the way, you have the option to upload your organization's logo and colors to customize your whistleblower portal to match your visual identity.
Once the registration process is completed and approved by us, you will receive a link to the whistleblower portal that can be placed on your intranet or website.

who should I contact if I have problems with the whistleblowing portal or questions?

If you have problems with the whistleblower portal or questions about the whistleblower scheme, please write to info@hrm-nordic.com and describe the challenge and we'll help you.

Our guarantees as HR System suppliers

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