Sign important documents online with new E-signing module

At MyHRsol we now offer digital signature in our contract module. We continuously receive many good suggestions for new modules from our users, which we implement when we think it will benefit the majority of our users. In recent months, we have implemented a number of these improvements. Among other things, this means that you can now sign important documents and contracts with MyHRsol E-signing. The new module is a signature module that makes it even easier to sign employment contracts and other important documents with a digital signature.

Previously, it was only possible to send the employment contract to the prospective employee. This complicated the process because the contract had to be printed out to be signed and then scanned in again. This often meant that signing the contract was a lengthy process. With the new module, this part of the process has been optimized, making it easier and faster to get a signature from the employee without the need to print and scan.

What can you use the new E-signing module for?

HRM Nordic E-signing is a standalone contract signing module in HRM Nordic HR system. The module makes it possible to sign documents online with a digital signature, which makes it easier for future employees to sign employment contracts. In addition to employment contracts, the module can also be used for salary letters, resignations, consents, IT policies and other important documents that require a signature from the employee.

The module is also compatible with both our Recruitment and Master datawhich means you can easily and quickly pull information and employee information from the two solutions into the E-signing module. This makes it even easier to fill out a contract or agreement in the module. It also allows you to subsequently add and save the signed document to the employee card in the employee database for quick and easy retrieval.

How the new signature module works

The e-signing module is a collaboration with Penneo, ensuring you an easy and user-friendly module. Therefore, when you need to get a document signed, it only requires 4 simple and quick steps:

1. Create a contract or agreement template (reusable)
2. Select an employee by creating or pulling personal data from MyHRsol
3. Send the contract/agreement for review and signature with digital signature
4. Get the signed document back and sign the contract/agreement yourself

With reusable contract templates, you save yourself from spending unnecessary time creating a new contract or agreement over and over again. Plus, once the contract is sent, you don't need to take any further action as the module gives you an overview of the status of the document, which you can see here:

Benefits of the E-signing/contract signing module

There are a wide range of benefits to the new E-signing / Contract Substitution module. Below we have listed some of the most important benefits.

Process optimization

Once you've found the right employee for your business, it's often just a matter of getting the employment contract signed. However, in many cases, this process can be slow and cumbersome because the contract needs to be printed, signed and scanned in again. The e-signing module optimizes this process and saves your company a lot of time and resources by allowing you to quickly and easily send off the contract. It also means that the contract will be signed faster, and in many cases the same day.

Automated processes

In the E-signing module, it is possible to create agreement templates that can be reused for similar situations. This saves the company from having to create a new document every time. The module also shows the current status of the different documents and sends automatic reminders if there are any documents that need to be signed. The automatic processes in the module make the signing process faster, easier and more manageable.

Contract overview

As you can see from the above extract, the E-signing module gives you a clear overview of the different documents to be signed and the status of the documents. This allows you to keep track of which important documents have been signed and which ones still need to be signed.

Better for the environment

With the E-Signing module, contract signing takes place online and contracts, agreements and other important documents are signed with a digital signature. This means fewer documents need to be printed, which means less paper is used, which sooner or later ends up in the trash anyway. With the new signature module, you save the environment a whole lot of paper.

Do you have requests for new modules?

If you're interested in learning more about our new smart E-signing module, or if you have any other modules that you think users of the MyHRsol HR system could benefit from, we'd love to hear from you. We are constantly striving to make the user experience of our HR system as good as possible, and we are therefore continuously implementing new modules that can optimize workflows and processes in the company.

If you have a request for a new feature or just want to learn more about the modules we can offer for our HR system, feel free to contact us by email: info@hrsolutions.dk or phone: 70 26 32 25. You can also fill out the contact form below and we will contact you as soon as possible.