Streamline the recruitment process and create more time for what matters

All the tasks involved in the recruitment process are time-consuming: First, the job advert must be formulated and published. Next, the many applications and CVs need to be reviewed. You also need to make sure you have a good overview of the many different PDFs you receive. The most interesting candidates should be called for an interview - an interview that requires preparation.

Depending on how many job interviews are held, these interviews can also be time-consuming - and as a company, you may also be called for a second interview, which is again time-consuming and also requires preparation time.

Finally, when the right candidate is found, a response must be sent to the other job applicants. After the entire recruitment process, the onboarding process also starts for the new employee. A process that is again time-consuming and requires an overview.

Create more time for what matters most: Job interviews

Finding the right candidate for a job is always difficult. Especially when communication is based on a written application and CV. That's why one of the most important tasks in the recruitment process is the interview. It's during interviews that you can get a better insight into who the person behind the application is and you have the opportunity to test them with different questions.

Many people have a facade up when they meet new people. That's why many companies choose to conduct a personality analysis of the interesting candidates for the job. At HR Solutions, we have good experience with Extended DISC profiles, which reveal the applicant's conscious and unconscious behavior. Based on this knowledge, you can see if the applicant will fit in with the company and the team.

It's precisely the personal conversations that are important to create more time for. Time can be created by optimizing other recruitment processes - and not just optimizing, but also automating the processes.

Automate administrative tasks

Many companies have a job email where all applications come in, but we also see examples of job postings where applications must be sent directly to the recruiter. The latter example puts a lot of pressure on the recruiter and takes the focus away from their other duties.

When all applications are sent directly by email, many hours are automatically spent on creating an overview, handling PDFs with CVs and applications and, not least, sending manual responses to all applicants. This means that unnecessary time is spent on these tasks - tasks that could be automated.

HRM-Nordic Recruitment helps automate the recruitment process, from creating and sharing job postings to using email templates and screening applicants. We've written more about these processes here.

Get a handle on tasks when a new employee starts

Once the employment contract is signed, it's time to welcome the new employee. However, there are a number of tasks that need to be taken care of before the new employee's first day of work. For example, ordering a computer and keys, setting up the computer with the relevant programs, ordering flowers for the first day and so on.

If you don't have a set procedure for what tasks need to be completed prior to a new employee's first day, you can quickly lose track of the big picture. Once you lose the overview, there is also a high risk of tasks being forgotten or drowning in the other tasks of the workday.

Even when onboarding new employees, there are some processes that can be automated. With our Pre- & Onboarding module, you can create an overview of all the necessary tasks, create templates adapted to the job role and delegate tasks quickly and easily. In addition, you can indicate in the system how far along you are with a given task, so you also have an overview of what still needs to be done.

Welcome the new employee with an electronic plan

When a new employee is hired, there are also some standard tasks that the new employee has to go through. For example, an introduction to the company, the systems that are necessary in everyday life and orientation about the department and colleagues. In addition, the new employee will typically also have to go through an induction program, which ensures that the employee slowly but surely becomes familiar with their work tasks.

All of this can HRM-Nordic Pre- and Onboarding can also help. If you have video recordings of general information and introductions, the new employee will be able to watch these at their leisure without affecting the work of other employees.

Meetings can also be scheduled through the Onboarding module. Here you can set the date and time of the meeting, who is responsible, where the meeting will be held and a brief description of the content of the meeting.

With HRM-Nordic Pre- & Onboarding, there is ample opportunity to create structure and an overview of all the necessary tasks, and tasks can be streamlined so that more time is freed up for other tasks.

Learn more about how you can benefit from The HR system HRM-Nordic and the different modules? Then contact us by phone +45 70 26 32 25 or send an email to info@hrsolutions.dk.