Get ready for the new whistleblower scheme with HRM Nordic's new whistleblower solution

Have you set up the new whistleblowing scheme in your company? The roll-out of the EU Whistleblower Directive has just begun, and for state employees, the new system has already come into force. If you haven't already implemented a system for the new whistleblower scheme, HRM-Nordic can help.

As an integration to our HR system, we have created a new whistleblowing solution, which is a secure software solution that handles the receipt and processing of reports internally within the company. This makes it easier for you to set up the new whistleblowing scheme in your company and comply with the new legal requirements.

What is a whistleblowing scheme?

A whistleblower is a person who discloses illegal activities or wrongdoing in a private or public company or organization. The whistleblower is often an employee of the company who reports serious matters or violations of the law committed by the company or another employee, and is therefore exposed to the consequences of the disclosure.

Therefore, in 2019, the EU passed a directive requiring both public and private workplaces to establish a whistleblowing scheme. The purpose of the whistleblower scheme is to detect and bring violations of the law and other matters to light. This could be cases of sexual harassment, poor management, fraud, breaches of legislation or other cases of harassment.

At the same time, the EU has also made rules that the whistleblower's identity must be anonymous and that the whistleblower must be protected from retaliation from managers and colleagues. The whistleblower scheme will thus ensure that employees in the company or other stakeholders can reveal and report these offenses to the workplace or to the Danish Data Protection Agency anonymously and protected without having to fear losing their job as a consequence of the revelations.

In this way, the whistleblower scheme will help empower employees and other company representatives to take action, increasing the chances of action being taken in cases of sexual harassment, fraud, negligence and other serious matters or offenses.

Should your company have a whistleblower scheme?

Both public and private workplaces with more than 50 employees are obliged to establish an internal whistleblower scheme. The establishment of an internal whistleblower scheme also applies to municipalities and regions, regardless of the number of employees.

If the company has more than 250 employees, the whistleblower scheme must be established by December 17, 2021, whereas companies with 50-249 employees must have the whistleblower scheme in place by December 17, 2023.

Employers in the companies must also designate one or more persons to receive and handle reports from whistleblowers. In addition, a procedure for receiving, confirming and handling the reports must also be put in place.

If you are the owner of a private company with less than 50 employees, you are not required to have an internal whistleblowing scheme. However, companies are encouraged to set up a whistleblower scheme, as whistleblower schemes help prevent and reveal violations of the law and other serious matters. At the same time, the whistleblower scheme can also help create transparency and security among employees.

New whistleblowing solution from HRM-Nordic

Companies that are obliged to establish a whistleblower scheme are free to decide how they want to establish the whistleblower scheme in their company. However, it is important that the company has a secure reporting channel.

It can be beneficial to choose a whistleblowing IT system that can help you with the various processes involved in receiving and handling complaints and reports. In our HR system, we have created a new whistleblowing solution in the form of a whistleblower module that can handle all the processes in the company's whistleblowing system.

The whistleblower module is a system that enables you to report and report violations of the law and other matters. In the system, you can set up templates with your whistleblowing policy, receive reports, process reports, communicate with the whistleblower and send confirmation of receipt of the report to the whistleblower.

The whistleblowing system can also be integrated with HRM-Nordic's HR system, making it easy for employees, board members and other company representatives to report cases of harassment and violations of the law.

The new whistleblower module is ready as of October 1st this year and meets the requirements of the General Data Protection Regulation (GDPR). The module is designed in such a way that it is not possible to see who made the report or when it was made. This ensures 100% anonymity and optimal protection of the whistleblower's identity.

Get a whistleblowing solution in your HR system

With the whistleblowing solution from HRM-Nordic, you get a system that handles the entire whistleblowing scheme. This makes it even easier to establish the whistleblowing scheme in your company and also ensures that you comply with the new legislation when it comes into force.

If you are interested in learning more about our whistleblowing system, or if you want to order the new whistleblower module for your HR system when it is ready on October 1st, please contact us at 70 26 32 25 or send us an email at info@hrm-nordic.com.